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Air Export Booking Management

Overview

This guide provides step-by-step instructions for creating, managing, and converting air export bookings in GoFreight.

When to Use a New Booking for Air Export Shipments

A new air export booking should be created whenever you need to reserve air freight capacity for a shipment. Bookings ensure that all necessary details are recorded before generating a shipment file.

Accessing the Air Export Booking Page

  1. Navigate to the Air Export module.
  2. Click on New Booking in the left-side navigation bar.

Filling Out the Air Export Booking Page

Mandatory Fields

  • Fields marked with a red asterisk (*) are required for saving the file.

Booking No.

  • By default, the system auto-generates a booking number.
  • To use a custom number, uncheck the auto-generate option and input your desired booking number.

Basic Shipment Information

  • Actual Shipper, Customer, Consignee, Overseas Agent: Enter relevant details.
  • Flight Details: Provide departure and destination airports along with the flight number.
  • Cargo Type, Ship Type, Declared Values, and Payment Type: Specify necessary shipment details.

Cargo Details

  1. Input cargo weight and measurements, including:
    • Number of pieces
    • Gross weight  ( We recommend entering the Gross Weight via “Set Dimensions” directly, as the Gross Weight field will be overwritten by the Gross Weight derived from the values entered under “Set Dimensions,” including the volume weight.) 
    • Dimensions
  2. Utilize the Set Dimensions feature for accurate Gross Weight and Volume Weight calculation:
    • Click the green plus (+) button to add a row.
    • Enter length, width, and height.
    • Select the unit (cm, inches, feet).
    • Enter Gross Weight ( KGS ) and LBS data will be automatically calculated.
    • The system will automatically calculate the volume weight and determine the chargeable weight between the Gross Weight and Volume Weight.

Additional Shipment Information

  • P.O. No., Commodity, Mark, and Nature and Quantity of Goods: Enter as needed.
  • Other Charges: Click the green plus (+) button to add charge details, including type, prepaid or collect, charge item, description, and charge amount.

Saving the Booking

  • Click Save to generate the booking file.
  • The system will assign a booking number automatically if you check the checkbox “Using AutoGen” next to the “Booking No.” field at the beginning.

Generating a Booking Confirmation for Air Export Bookings

To print or send an air export booking confirmation:

  1. Go to Tools in the Air Export Booking file.
  2. Select Booking Confirmation.
  3. Review the provided details.
  4. Generate a PDF, print it, or send it via email.

Linking an Air Export Booking to an Existing Air Export Shipment

  1. In the booking file, enter the shipment file number or Master Air Waybill (MAWB) number in the Reference No. (MAWB) field.
  2. A pop-up window will appear to apply the MAWB details to the booking.

Converting a Booking to a New Shipment

  1. Go to Tools in the Air Export Booking file.
  2. Select Create a New MAWB & HAWB (HAWB, known as House Air Waybill).
  3. Confirm the action by clicking “Yes”.
  4. A new browser tab will open with the new shipment file for further processing.

Air Export Booking List

To access and manage your Air Export bookings:

  1. Navigate to Air Export > Booking List.
  2. Use filters to sort bookings as needed.
  3. Configure the list display to your preference.
  4. Download the booking list as an Excel file.

By following these instructions, you can efficiently create, manage, and convert air export bookings in GoFreight.

For a visual guide on using this feature, please refer to the following video: