How to Check AR/AP Status: Invoice / Cost List

There are three methods to verify whether invoices are correctly entered for your shipments and to check outstanding payments:

1. Checking AR/AP Status: BL List
2. Checking AR/AP Status: Invoice / Cost List
3. Checking AR/AP Status: Volume & Profit Report

This guide will focus on the second method—Checking AR/AP Status: Invoice / Cost List.

Checking AR/AP Status via Invoice Cost List

1. Navigate to the Invoice Cost List

1. Go to Accounting > Invoice Cost > Invoice Cost List.
2. Only created invoices will be displayed in this section.

2. Use the Filter Function to Locate Specific Invoices

1. Click on Filter.
2. In the Other Info column, enter the relevant File Number, Master BL (Master Bill of Lading) Number, or House BL (House Bill of Lading) Number.
3. The system will display any invoices associated with the entered criteria.

3. Check Invoice Payment Status

1. Click the Config button in the upper right corner.
2. Locate the following columns:
   • Last Paid Date
   • Paid Amount
3. Move these two columns to a more visible position on the list for easier access.
4. Click Apply.

4. Interpret the Payment Status

• If there is a Last Paid Date, it indicates that at least one payment has been recorded for the invoice.
• The Paid Amount column shows how much has been paid for that specific invoice.

By reviewing these columns, you can determine which invoices have been settled and which still require action.

This method helps ensure all invoices are correctly recorded and assists in managing shipment profitability.

For a visual guide on using this feature, please refer to the video below:

• Checking AR/AP Status: Invoice / Cost List