How to Create a Billing Code
In the GoFreight system, only Admins and General Managers can create or edit Billing Codes (also known as Freight Codes, Fee Codes, or Charge Codes). Users in other roles must obtain approval from an Admin or General Manager before a GoFreight support agent can grant them this permission.
Please note that once a Billing Code is created, it cannot be deleted but can only be deactivated. Additionally, every Billing Code must be associated with corresponding General Ledger Codes (G/L Codes). Therefore, we strongly recommend consulting with your finance or accounting department, or seeking professional advice from your CPA (Certified Public Accountant), before creating a Billing Code.
If you need to create a Billing Code in GoFreight, please follow the steps outlined below:
- Navigate to “Settings” > “Accounting” > “Billing Code” on the navigation bar.
- Click the green "+" button to add a new Billing Code.
Fill in the following fields: - Billing Code: Enter the Billing Code.
- Name (English): Describe the Billing Code.
- Name (Local): If needed, enter the description in the local language.
- Revenue/Cost/Credit/Debit: Map to the appropriate G/L Codes (General Ledger Codes).
**We strongly recommend consulting with your finance or accounting department, or seeking professional advice from your CPA (Certified Public Accountant) if you’re unsure which GL codes should be associated with these entries. - Checkbox for “Module Settings” under department: Select the modules where you want this Billing Code to be visible.
E.g., By checking the O/IM box, you can access this Billing Code at the master level of the Ocean Import Module.
Please refer to the table below for detailed information:
| Abbreviations under the Department | Meaning When the module is checked |
| A/R | Shown in the Account Receivable module |
| A/P | Shown in the Account Payable module |
| D/C | Shown in the Debit and Credit module |
| G&A | Shown in the General and Administrator module |
| O/IM | Shown in the Ocean Import Mater Bill of Lading module |
| O/IH | Shown in the Ocean Import House Bill of Lading module |
| A/IM | Shown in the Air Import Mater Airway Bill module |
| A/IH | Shown in the Air Import House Airway Bill module |
| O/EM | Shown in the Ocean Export Mater Bill of Lading module |
| O/EH | Shown in the Ocean Export House Bill of Lading module |
| A/EM | Shown in the Air Export Mater Airway Bill module |
| A/EH | Shown in the Air Export House Airway Bill module |
| WMS | Shown in the Warehouse Operation (Receipt/ Receiving and Shipping) module |
| Active | Able to be selected in the designated module |
How to Edit a Billing Code
If you need to edit a Billing Code, please follow these steps:
- Navigate to “Settings” > “Accounting” > “Billing Code” on the navigation bar.
- Double-click the Billing Code you wish to edit.
- Rearrange the selection as needed (Billing Code, Name (English), Name (Local), Revenue/Cost/Credit/Debit, Checkbox for “Module Settings”, Active).
- Click “Save” to complete the changes.
For a visual guide on this feature, please refer to the following video: