In GoFreight, there are two invoice modes: Invoice Based and Billing Based.
“Billing Based” is mainly used in China due to their billing and reimbursement practices. If you need to use the Billing Based mode, please contact the GoFreight Support Team to have it enabled.
Once this feature is enabled, you can select Billing Based from the hamburger menu next to the Accounting tab in the shipment file. You only need to make this selection once—the system will remember your choice for next time.
To demonstrate how to create charges in Billing mode, we will create a Cost (Accounts Payable Invoice, or AP Invoice) at the MBL (Master Bill of Lading) level:
- Navigate to the shipment's Accounting Tab.
- In the “Cost” section, click the green “+” button to add one charge, click “+5” to add five charges at once, or click “++” to add multiple charges simultaneously.
- Enter the necessary details, including the Vendor, Freight Code, Vol. (Volume), and Rate. The Vendor Invoice No. will be generated automatically upon saving.
If you want to add a Freight Code item to the same AP Invoice, simply select the same trade partner in the Vendor field. The Vendor Invoice No. will be filled in automatically. - To copy a charge, select the checkbox next to the charge you want to duplicate and click the Copy icon. A new line of charge will be added.
- If you need to generate a new invoice number, click the “X” to clear the existing invoice number and then click “Save”. The system will then generate a new invoice number.