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How to Generate a Packing List in Ocean Export

This guide will walk you through the steps to generate a Packing List for your Ocean Export shipment using the tools available in the system.

Step 1: Access the Packing List

  1. Navigate to the Shipment:
    Open the shipment for which you want to generate the Packing List.
  2. Open the Tools Menu:
    Click on the Tools button located under the House Bill of Lading (HBL).
  3. Select Packing List:
    From the dropdown menu, select Packing List. A new window will pop up displaying a preview of the packing list.

Step 2: Review the Packing List Layout

  1. Packing List Details:

    • On the left-hand side, you will see the Shipper/Exporter(Seller).
    • Below that, the Consignee and Notify Party details will be displayed.
  2. Editable Fields:

    • The columns in grey are editable. You can adjust details such as adding or deleting information.
    • For example, you can add a phone number for the Consignee:
      • Consignee’s Phone: +33 07 00 00 00 00
      • Note: This change is one-time and will not be saved to the system.

Step 3: Shipping and Invoice Information

  1. Invoice Details:
    On the right-hand side, the following information will be displayed:
    • Invoice No. and Date
    • L/C (Letter of Credit) No. and L/C Issue Bank (if applicable)
  2. Basic Shipping Details:
    The following shipping details will also be listed:
    • Departure Date
    • Place of Receipt
    • Port of Loading
    • Final Destination
    • Vessel No. and Voyage No.
    • Term

Step 4: Packing Details and Display Options

  1. Choose Weight Options:
    Select one of the following options to determine how the weight information will be displayed:
    • Show NET WEIGHT and GROSS WEIGHT
    • Show GROSS WEIGHT Only
  2. Packing List Chart:
    The chart will display the following details for each item:
    • Shipping Marks (including container number, seal number, PO number)
    • Quantity
    • Description of Goods
    • Net Weight, Gross Weight
    • Volume

Step 5: Finalize and Save the Document

  1. Signature Section:
    At the bottom of the page, you will find a box next to the company name. This box is checked by default, but you can uncheck it if needed.
  2. Save or Send the Packing List:
    After reviewing and making any necessary adjustments, you can save, print, or email the packing list:
    • PDF: Download the packing list as a PDF.
    • Print: Print a hard copy of the packing list.
    • Email: Send the packing list via email. Additionally, there is an option to generate a Word version of the packing list upon request.
  3. Document Storage:
    Once saved, all documents will automatically be stored in the Doc Center for future reference.

By following these steps, you can efficiently generate and customize a Packing List for your Ocean Export shipments.

For a visual guide on utilizing this feature, please refer to the video below: