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How to Use Color Remarks to Track Shipment Status

Introduction

The Color Remarks feature allows you to visually track the progress of shipments by assigning colors to shipment lists, including MBL (Master Bill of Lading), HBL (House Bill of Lading), MAWB (Master Air Waybill), HAWB (House Air Waybill), and Truck shipment lists. All shipment types share the same Color Remark set. The system does not support separate sets for different modules.

This helps users quickly identify shipment statuses and streamline workflow management. 

Benefits

  • Visual Organization: Easily distinguish shipments based on their status.
  • Customizable Colors: Assign different colors to signify urgency, transit mode, or completion status.
  • Efficient Filtering: Quickly search and filter shipments according to assigned colors.

Where to Use

This feature is applicable in the following areas:

  • MBL, HBL, MAWB, HAWB, and Truck shipment lists to indicate shipment progress.
  • Shipment pages, where the assigned color appears in the upper-left corner for quick reference.

What Can Be Changed

  • The meaning assigned to each color.
  • The number of available colors (default is 5, but can be increased as needed. However, exceeding 15-20 may hinder recognition and increase the risk of selection errors.)

Step-by-Step Instructions

1. Assigning a Color Remark to a Shipment

  1. Navigate to the MBL, HBL, MAWB, HAWB, or Truck shipment list.
  2. Select the shipment that you want to categorize.
  3. Choose a color remark from the available options:
    • Red – Urgent shipments
    • Yellow – Rail transport
    • Green – Completed shipments
    • Blue – En route shipments
    • Gray – Arrival Notice received
      (These are examples; you can customize color meanings as needed.)
  4. The selected color will now be displayed in the list view and the upper-left corner of the shipment page.

2. Filtering Shipments by Color Remark

  1. Open the MBL, HBL, MAWB, HAWB, or Truck shipment list.
  2. Use the “Color Remark” filter option to search for shipments based on their assigned color.
  3. Select a specific color to view all shipments marked with that status.

3. Customizing Color Remarks

  • If you need different descriptions for colors, contact support to adjust them.
  • Up to 15-20 colors can be added instead of the default 5, but excessive options may hinder recognition and increase selection errors.
  • Each Color Remark description must not exceed 24 characters (including spaces).
  • Colors can be defined using Hex Color Codes. You can choose a color from websites likehttps://www.color-hex.com/ and provide the corresponding Hex Code, e.g., "#ffdce2" for light pink.

For a visual guide on this feature, please refer to the following video: