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How to Use EDI History in Ocean Import

This guide explains how to utilize the EDI History feature within the Ocean Import module. This feature supports Agent EDI for seamless shipment data transmission, eliminating the need for double data entry.

Note: Agent EDI is one of GoFreight’s value-added services. If you’re interested, feel free to reach out to your Customer Success Manager at customer.success@gofreight.com for more details and pricing. You can also contact our Support Team at support@gofreight.com, and we’ll be happy to connect you with the right Customer Success Manager.

Purpose of EDI History

The EDI History section allows you to view all shipments transmitted through Agent EDI. Once the EDI process is completed, shipment data is automatically imported into the Ocean Import module.

Accessing EDI History

To access EDI History:

  1. Go to the Ocean Import module.
  2. Select EDI History from the menu and click to open the listing.

EDI History List Overview

The list displays all shipments input through Agent EDI and includes the following columns:

  • File No.
  • MBL (Master Bill of Lading) No.
  • HBL (House Bill of Lading) No.
  • Received Date
  • OP (Operation)

Under the OP column, AGEDI is listed as the default Agent EDI name for all imported shipments.

Using the Filter Function

To narrow down the list, use the Filter function located at the upper right of the page. Here's how:

  1. Click the Filter button.
  2. Select from the following filter options:
    • Keyword
    • Source
    • OP
    • Received Date

For instance, to view shipments as of today:

  1. Set the Received Date filter to As of Today.
  2. Click Apply Filters to display only the shipments that match your criteria.

Assigning Shipments to a Different OP

You can batch-assign shipments to a different OP by following these steps:

  1. Check the box next to the File No. to select all shipments. You can also select individual shipments by checking the boxes along the list.
  2. After selecting the shipments, click “Change OP”.
  3. A pop-up window will appear, asking if you want to change the OP for both MBL and HBL or just for the MBL.
  4. Choose your preferred option and click Proceed.
  5. A confirmation message “OP in Charge Changed Successfully” will appear at the top of the page indicating that the OP has been successfully changed.

Mapping Trade Partners

There is an Action column. If a shipment's trade partner already exists in your Trade Partner list but there are discrepancies in how the origin customer information is entered (e.g., extra spaces or dashes), the system will automatically create a new trade partner.

To resolve this:

  1. Click the blue two arrows icon under the Action column.
  2. This will display the Trade Partner Mapping window, allowing you to compare and map the trade partner to the existing entry in GoFreight.
  3. After reviewing the differences, click Apply to map the trade partners and avoid duplicates.

By following these steps, you can efficiently manage EDI shipments, assign them to the appropriate OP, and ensure accurate trade partner information.

For a visual guide on using this feature, please refer to the video below: