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How to Use the House Bill of Lading (House B/L) List in Ocean Shipment

The House Bill of Lading (House B/L) List provides a comprehensive overview of all house bills created in the system, enabling you to efficiently manage and update shipment details. Here’s a step-by-step guide to utilizing this feature:

1. View the House B/L List

  • Navigate to Ocean Import or Ocean Export and select House B/L List. This action will display a list of all house bills in the system.

2. Adjust the Number of Records per Page

  • At the bottom of the list, choose how many records to display per page to customize your viewing experience.

3. Block or Unblock Shipments

  • When a shipment is ready to finalize, check the box on the left to block the shipment.
  • If any changes are required, simply uncheck the box to unblock the shipment.

Tips： 

  • The Shipment Block and Unblock feature is initially available only to users with the General Manager role. Users with other roles may gain access to this feature upon approval from an Admin or General Manager, and GoFreight support agents can assign it with or without changing the user's role.
  • Once a shipment is blocked, all associated accounting data linked to it will also be restricted.

4. Batch Change Responsible Sales or Operation Users (OP) for multiple House B/Ls

  • To update responsible Sales or OP in bulk, check the box next to the relevant shipments.
  • Then, click on Change Sales or Change OP located above the list.
  • A pop-up screen will appear—click Proceed to confirm the update.

Tips： 

  • The Batch Change Responsible Sales & OP feature is only available for Ocean Import and is not supported in other modules, including Ocean Export.
  • By default, only General Managers and Operation Managers can use the Batch Change Responsible OP feature, while the Batch Change Responsible Sales feature is available to General Managers, Operation Managers, Accounting Managers, Sales Managers, and those in Operation and Accounting roles.

5. Use the Filter for Specific Searches

  • Click the Filter button on the right-hand side to open the search bar.
  • To filter by ETA, for instance, enter the date range (e.g., February 13th, 2023 to February 17th) and the Customer Demo in the Customer field.
  • Click Apply Filters to view the results.

6. Send Single or Multiple Arrival Notices

  • To send an or multiple Arrival Notices to a trade partner (such as a customer), check the box next to the relevant shipments in the first column.
  • Click Arrival Notice. A preview page will appear, allowing you to revise the information.
  • Any changes made in the preview will not affect the original data in the system.
  • When satisfied, click the Email icon at the top to batch-send the arrival notices.
  • In the Status column, you can see if the arrival notice has been successfully sent.

Tips： The Batch Sending Arrival Notices feature is only available for Ocean Import and is not supported in other modules, including Ocean Export.

7. Customize the Column Sequence

  • Click the Config button to customize the sequence of the columns.
  • You can choose which columns to display or hide by checking or unchecking the corresponding boxes.
  • To reorder columns, simply drag the column to your desired position. For instance, move the MB/L No. to the first position and the HB/L No. to the second.

8. Freeze Columns for Easy Navigation

  • To keep certain areas of the list visible while scrolling, utilize the Freeze Column Divider.
  • Drag the blue divider to the desired part of the list and click Apply.

9. Download the List

  • To download the complete House B/L List, click the Excel button on the right.
  • A drop-down menu will appear—click Download to export the entire list.
  • You can adjust the sequence and columns using the Config button before downloading the list.
  • If you want the downloaded sheet to match the current list view, click Copy List View Settings before downloading.

By following these steps, you can effectively manage House Bill of Ladings and customize list views in the House B/L List within Ocean Import and Ocean Export.

For a visual guide on using this feature, please refer to the following video: